Administration
First steps with your Leviia Next tool (Administrator)
Dear customers,
You have just completed the acquisition of licenses for a collaborative suite by Leviia.
Here is a first list of articles that can help you in the administration of your new Leviia Next tool :
Account Management
Add a user account
Create a user group
Delete/disable a user account (https://wiki.leviia.com/en/article/delete-or-deactivateFeaturedDelete or deactivate a user account
Introduction.
This documentation shows you how to deactivate or delete a user.
From your professional space, click on your profile (at the top right of the interface), then on Accounts.
Then click on the ... icon (at the end of the line) and select the action of your choice.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/2-modifier-compte1Few readersUsing the Team folders application
Introduction.
The Team folders application allows you to create shared files for one or more user groups and teams, without the file belonging to a specific account.
This is a very useful general sharing feature that helps avoid problems with managing employee departures and sharing information.
Only the instance administrator can create a team folder. They can finely configure specific rights (read/write/share/quota) on these shared folders by giving specific rights to users or groups. AFew readersAdd a user account
Introduction.
This documentation shows you how to create a user on your drive. This user will then be able to log in, use the applications available on your instance, upload data, access shared files, or create shares.
Go to your professional space. Click on your profile at the top right of the interface, then click on Accounts.
Click on “Account management settings” (at the boFew readersManage your instance's sharing settings
As administrator, you can fine-tune the sharing behavior of your instance :
Set a default expiration date for all shares.
Set link sharing rights for all your users.
Manage sharing possibilities between groups, etc.
Go to your instance in the account "Administration settings".
Click on "Sharing" in the "Administration" menu on the left. This isFew readersManage your instance's password policy
As administrator, you can define your instance's password policy as :
a minimum password length
an expiration date
locking of user accounts in the event of multiple failed login attempts, etc.
Go to your instance in the account "Administration settings".
In the Administration settings, click on the "Security" tab.
(https://storage.criFew readersCreate a user group
Introduction.
This documentation shows you how to create a group. Multiple users can be associated with the same group, making it easier to share files.
From your professional space, click on your profile (at the top right of the interface) and then on Accounts.
To create a new group, click on +, enter a name, and confirm with the arrow.
(https://storage.crisp.chat/userFew readersModify a user account
From your professional space, click on the "My account" icon (the letter at the top right of your account name), then click on "Accounts".
Click on "Account management settings" (bottom left of your screen) then check "Show language" and "Show last login".
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-202Few readersCustomize the appearance of your instance
Introduction.
This documentation presents the settings related to the appearance of your instance. Your space can be customized by administrators.
Accessing the customization application.
To access the interface for customizing the appearance of your instance, you must be logged in to an administrator account and then go to: Administration settings Theming.
This applicationFew readersCreate and manage your teams on your instance
Introduction.
The Contacts application allows you to create teams that include users from your instance or external email addresses to facilitate sharing, for example.
This application also allows you to create contacts and groups. This documentation illustrates this.
Teams work differently from groups, which you can manage from the Accounts menu. A group is made up of several existing accounts on your instance, while a team can contain both users created within your instance anFew readersManage Guests application
Introduction.
The administration settings for the Guests application allow you to authorize or deny guests access to certain resources on your instance. Guests are accounts that can log in to your drive but do not have a quota.
Administration of the Guests application.
To access the Guests application, instance administrators must go to Administration settings, then Guests.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/1-se-rendre-dans-lFew readers
User
First steps with your Leviia Next tool (User)
Dear customers,
Here is a first list of articles that can help you in the use of your new Leviia Next tool:
Applications
Connect the Leviia app to Windows
Connect the Leviia app to Mac
Connect the Leviia app to Linux
CollaborativeFeaturedActivate double authentication on your PRO account
Go to Settings by clicking on your profile in the top right-hand corner of the screen.
Then go to the Security tab, visible in the left-hand panel. Then, check the "Enable TOTP" box.
(https://storage.crisp.chat/useFew readersShare your files with your users
To add a user to your folders/files, first click on the "Share" icon, then enter the user's name in the search bar.
Once you've found your user, click on it.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800Few readersSharing a calendar with a user
You can share your agenda with other users of your PRO instance.
Click on the edit icon of the schedule you wish to share.
2. In the "Edit calendar" window, enter the name of the user you wish to share your calendar with, in the "Share with users or groups" field.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-202Few readersUse the file versioning
Your drive supports a simple version control system for files.
Version Management
Version management automatically creates file backups accessible through the Versions tab in the Details sidebar.
This tab contains the file’s history, allowing you to restore it to any previous version.
The version management app automatically expires old versions to ensure tFew readersInstall and configure OnlyOffice locally for collaborative work
To fully benefit from collaborative work, it can be useful to install the OnlyOffice suite locally :
https://www.onlyoffice.com/en/download-desktop.aspx
Once the installation is complete, open the application and click the “+” icon next to Clouds :
3. Then click on “Nextcloud” :
(https://storage.crisp.chat/users/hFew readersShow user availability in the calendar
On your instance, it is possible to view a user’s availability when adding them as a participant to an event.
Log in to the web interface of your instance and open the Calendar.
2. Create a new event in your calendar, then click More details.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-14-11071o32r4gFew readersCreate an Appointment schedules (like Calendly)
The Appointment schedules feature allows you to easily share your availability and let others book a time slot without the need for back-and-forth emails.
In your calendar, click the + icon next to *Appointment *schedules :
In the Appointment Calendar Editor window, fill in the required information:
(https://storage.crisp.chat/users/helpdFew readersUsing the Talk application on your instance
Overview.
The Talk application allows you to create conversations to which you can invite other users from your instance as well as external users. These discussions are text-based.
You can access the Talk application from the icon at the top left of the interface.
The presentation page allows you to view existing conversations on the left side of the screen, as well as various information (unread messages, reminders, etc.).
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7Few readersUse the Polls app on your instance
The Polls application allows you to easily create and share questionnaires or online votes to collect feedback from users collaboratively.
To access the Polls app, click on the application icon located at the top left of the interface:
Create a Poll
Click on the New Poll button located at the top left of the interface, then choose a Title and PollFew readersUse the Forms app on your instance
Overview.
The Forms application allows you to create forms and share them with users on your instance or with other people using external sharing. Each user can create a form and share it.
Accessing the Forms application.
To access the Forms application, accounts authorized to create forms must click on the application icon at the top left of the interface.
This is where the forms appear. If you don't have any, you can create one by clicking on New Form or Create Form.
(hFew readersUsing the file locking
Your drive supports a temporary file locking system to prevent simultaneous edits by other users during non-collaborative editing.
This extension allows you to lock files currently being edited to avoid conflicts. It offers two types of locking: automatic and manual.
Automatic Locking
A file is automatically locked when you open it to prevent concurrent modifications by other users.
When you open a file from the web interface (browser), other users who also have access to it wiFew readersUse the Talk app with video video calls on your instance
Introduction.
The Talk application with videoconferencing allows you to create conversations to which you can invite other users from your instance as well as external users. These discussions can be written, and calls can also be initiated.
This documentation presents the options related to videoconferencing, initiating a call, and its options.
The basic features related to Talk, from creating a conversation to managing participants, are described in this documentation (https://wiki.leviiFew readersUse the Notes app on your instance
In this guide, we will show you how to use the Notes application and its main features.
This note-taking app allows you to easily organize your ideas, lists, tasks, and much more.
With the Notes app, you can create, edit, and synchronize your notes seamlessly — anytime, anywhere, and across all your devices.
Creating a Note
Click on the Notes tab, then on the “+ New note” button located at the top left of the interface:
(https://storage.crisp.chat/users/helpdesk/website/-/Few readersCreate Guests
Introduction.
Guests are accounts that only have access to the data you share with them; these users do not have a quota.
These accounts must be created from a share. Unlike standard users, they are not created from the Accounts menu.
Creating a guest account and sharing documents.
From among the files in the instance, we open the sharing menu for a directory. For this example, we choose the Sales directory.
(https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/718Few readersUse the Contacts app on your instance
Introduction.
The Contacts application allows you to create contacts in order to store their contact details. These contacts can be grouped into contact groups.
It is also possible to create teams within this application, integrating users from your instance or external email addresses in order to facilitate sharing, for example.
This documentation illustrates how contacts and contact groups work.
Using the Contacts application and creating a contact.
To access the Contacts applicatFew readersUse the Activity app on your instance
Overview
The Activity app allows users to view actions related to their files, folders, shares, and data on your instance.
Each user can configure their own activity settings: choice of activity type to track, email notification settings in case of changes, or even receipt of a daily summary each morning.
The instance administrator has a global view of all changes made by users.
Access to the application as a user.
As a user, you can configure these notifications from the settinFew readers