Articles on: PRO

Using the Group folders application on your instance

The Group Folders application allows shared folders to be set up for one or more user groups, without the folder belonging to any particular account. This generalized sharing function is very useful for avoiding problems of managing employee departures and information sharing. Only the administrator can generate a group folder. He/she can fine-tune specific rights (read/write/share/quota) on these shared folders by giving specific rights to users or groups. A group folder is a shared folder belonging to the company, whose parameters can only be modified by an administrator.

To create a group folder, go to your instance settings by clicking on your profile in the top right-hand corner, then Group Folders. Name the folder you wish to create, then click on "Create". For this example, we'll call it "Common".

Click on the edit button to add a group to the folder, allowing you to share the folder with the selected group.

If you haven't created a group, you can do so by following this documentation.

Click on the "Add a group" field to display the groups, here we select the "Commercial" group.

The rights you wish to grant to this share can be set by checking or unchecking certain options.

Now, if one of the shared accounts logs on, the shared folder will be visible.

Advanced authorization management

It is important to understand that advanced permissions only apply to subdirectories of the main folder.
The main folder and the documents directly at the root can only have the permissions defined for this folder by the administrator; advanced permissions will not be taken into account.
If a user does not have read permission, they will not see the folder in their tree.

Updated on: 05/01/2024

Was this article helpful?

Share your feedback


Thank you!