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# Use the file versioning

Your drive supports a simple version control system for files.

### Version Management

Version management automatically creates file backups accessible through the **Versions** tab in the **Details** sidebar.
This tab contains the file’s history, allowing you to restore it to any previous version.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1603_1itky9x.png)

The version management app automatically expires old versions to ensure the user does not run out of storage space.
The following model is used to delete older versions:
* During the first second, keep one version
* During the first 10 seconds, keep one version every 2 seconds
* During the first minute, keep one version every 10 seconds
* During the first hour, keep one version every minute
* During the first 24 hours, keep one version every hour
* During the first 30 days, keep one version every day
* After 30 days, Nextcloud keeps one version per week
The versioning app never uses more than **50% of the user’s currently available free space**.
If stored versions exceed this limit, Nextcloud deletes the oldest versions until the space limit is reached again.

When a version is **named**, it is excluded from the automatic expiration process.

**Supported file types:** jpg, png, pdf, docx, xlsx, pptx

### What Happens If...?

**Copying a File**
* Versions linked to the source file are also copied.
* Copies are not affected by later version actions (rename, restore, etc.).

**Sharing a File**
* The file’s version history is also shared.
* When a user renames a version, the change is reflected across all shares (both initiator and recipient).
* If a user restores a version, it is applied to all shares.

**Sharing a Folder Containing Versioned Files**
* The file’s version history is also shared.
* When a user renames a version, the change is reflected across all shares (both initiator and recipient).
* If a user restores a version, it is applied to all shares.

### How to Name a Version

1. Click on the **"..."** to open the **Details** panel.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1608_1r56bal.png)
2. In the details, select the **Versions** tab.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1612_1ot6wf2.png)
3. Click on the **"..."** menu next to the version you want to name, then select **Name this version**.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1613_8h12rx.png)
4. Enter a name and click **Save version name**. 
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1614_2rmvg2.png)
Your named version will then appear in the list:
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1614_6jtpr4.png)

### How to Restore a Version

Would you like to restore a previous version of your file?

1. Click on the **"..."** to open the **Details** panel.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1608_sviqp5.png)
2. In the details, select the **Versions** tab.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1612_3a3zjf.png)
3. Click on the **"..."** menu next to the version you want to restore, then select **Restore version**.
![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/capture-decran-2025-10-13-1625_1bkz8p8.png)