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# Manage Guests application

# Introduction.

The administration settings for the **Guests** application allow you to authorize or deny guests access to certain resources on your instance. Guests are accounts that can log in to your drive but do not have a quota.

# Administration of the Guests application.

To access the **Guests** application, instance administrators must go to **Administration settings**, then **Guests**.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/1-se-rendre-dans-lapp_1hcujmv.png)

These settings, accessible to instance administrators, are as follows:

**Hide other accounts from guests**: when enabled, this option prevents guests from seeing other guests' accounts.
**Limit guest account creation to the following groups only**: allows you to authorize the creation of guests only for certain groups that already exist on your instance.
**Limit guest access to an app's allowlist**: this option allows you to make applications installed on your instance accessible or not accessible to guests. The **Reset authorization list** button restores this setting to its default value.
**Guest accounts**: this is where guests created on your instance appear.

The application list allows you to authorize access to the following applications:

**Activity**: allows access to the Activity application.
**Approval**: allows you to view the approval status of a file. 
**Calendar**: allows access to the Calendar application. 
**Circles**: allows access to teams.
**Comments**: allows access to comments on files.
**Contacts**: allows access to the Contacts app.
**Deck**: allows access to the Deck app.
**Files_automatedtagging**: allows automatic tagging of files.
**Files_downloadactivity**: allows access to file download activity.
**Files_lock**: allows file locking.
**Files_pdfviewer**: allows PDF files to be read.
**Files_Reminders**: allows file reminders.
**Files_Retention**: allows files to be automatically deleted after a set time.
**Files_sharing**: allows file sharing to be created.
**Files_trashbin**: allows access to the trash bin.
**Files_versions**: allows access to file versions.
**Flow_notifications**: allows notifications to be configured with custom flows.
**Forms**: allows access to the Forms application.
**Groupfolders**: allows access to team folders.
**Notes**: allows access to the Notes application.
**Notifications**: allows notifications.
**Onlyoffice**: allows files on the drive to be opened with the OnlyOffice suite.
**Password_policy**: allows configuration of the password policy.
**Photos**: allows access to the Photos app.
**Profile**: allows access to the profile.
**Sharebymail**: allows sharing via email.
**Spreed**: allows access to Talk.

# Enable a new application for guests.

As explained previously, guests have limited access to applications. By default, they can only access the **dashboard**, **files**, **photos**, and **activity**.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/2025-10-0716-26_hyfh9v.png)

It is possible to enable or disable other applications for them, such as Talk. To do this, go to **administration settings** then **Guests**, where the **spreed** (Talk) application can be enabled.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/2-activer-talk_1c9u5co.png)

The guest will now find the **Talk** application on their interface.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/3-guest-voit-talk_qkz12x.png)

# Attempt to access a resource not authorized for guests.

When an item is shared with a guest but the guest does not have permission to access that resource, the following error message appears.

![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/8/1/7181a953295a4800/4-erreur-guest_uycexc.png)

For example: a guest has been created to allow them to access a .pdf file. When they log in, the .pdf file is visible. 

However, if the **Files_pdfviewer** option is not enabled in the administration settings, the file cannot be opened.

You must therefore go to the **administration settings** of the instance, then to **Guests** to enable the necessary applications from the list provided above.